As soon as your store starts making its first revenue, a question naturally pops up:
"But what about accounting? Do I need an accountant? How do I create invoices?"
This is one of those things you just can't skip – no matter if you're just starting out or already selling regularly.
In this article, we'll show you step by step how to handle accounting and invoicing in e-commerce.
So you can work legally and calmly focus on growing your store.
It doesn't matter which e-commerce model you're in – this article is for you.
Good news – you don't need one at the start.
But if you go over the unregistered business limit (3499.50 zł) and want to start a company – it's worth outsourcing your accounting to an external company, for example online.
Why is it worth using online accounting?
You handle everything remotely – no printing or running around to offices.
You save time and avoid mistakes that could cost you a lot.
Your accountant will help you with company registration, settlements, VAT, and taxes.
Cost? Usually from 150 to 400 zł per month.
Not every company knows e-commerce – that's why you should check:
Do they have good reviews and are they proven?
Do they know their way around online sales (like dropshipping)?
Do they group invoices from wholesalers together?
Do they have a dedicated app or dashboard for real-time viewing?
Will they help you with VAT and starting your business?
Example of a popular online accounting service: InFakt.
You can automate invoicing:
You can use an external platform (e.g. InFakt).
You can create invoices manually and send them to your customer by email (to the address given with the order).
If the wholesaler packs the product for you – make sure they don't include their invoice/receipt.
No – if you sell online and send the proof of purchase by email, you don't need a cash register.
Add to your terms and conditions that the proof of purchase is sent by email and you're all set.
It's a time-saver and makes things simpler, especially at the beginning.
If you're just starting out and already getting your first orders – online accounting is the best choice.
All you need to do is pick a trusted company and regularly send invoices to your clients.
A cash register isn't required – as long as you email invoices and mention it in your terms.
